Payment Policy

When We Pay

We pay the amounts due to you under the Pond5 Contributor Agreement to Pond5 Contributors ("Net License Revenue") on or about the 15th of each calendar month for item downloads from the prior month.

Minimum Payments

The minimum Pond5 payment amount to Contributors is $25, except for Contributors who opt for payment by check, for whom the minimum payment amount is $100 (see Payment by Check below).

Payment Methods

Pond5 provides a range of payment options facilitated by 3rd party processors including PayPal, Payoneer, and others (collectively "Payment Processors”). Payoneer currently provides the option to receive your payment via Prepaid Mastercard or Global Bank Transfer.

You must maintain an active account to be entitled to receive payments.  If you do not access your account and we do not receive email or other written notice from you that you would like to keep your Pond5 account active within one year after we send such notice to you, we will be entitled to terminate your account and cancel any funds or payments owed to you.

If you request to use a Payment Processor to process payments to you, you must (i) opt in on the Website for payments to you to be paid through the Payment Processor and (ii) register and provide all information required by the Payment Processor.  You will be solely responsible for updating such information and paying any fees and charges that may be levied on your account by the payment provider.  You assume any and all risks related to the choice and usage of the Payment Processor and its services, as well as their acts and omissions.

Set your payout preferences by choosing the option that works best for you.

Payment by Check

If you request payment via physical check, you must accumulate a minimum balance of $100 and acknowledge that you will be charged a $10 processing fee as a deduction from each check payment.  Checks will be mailed on or about the 15th of each calendar month.  Please allow 1-2 weeks to receive your check by mail.

Foreign Currency

Contributor prices set by you are always denominated in USD.  To the extent items are licensed to customers in a currency other than USD, your Contributor payment will still be based on 50% of the USD price set.

Tax Forms

To remain compliant with U.S. tax reporting requirements, we require all U.S. based individuals, corporations, and entities earning $600 or more in any calendar year to submit a Form W-9.  Failure to provide a W-9 may delay your future payouts.

Please keep in mind, we do not provide tax or legal advice. We do our best to make this process as seamless as possible.

Keep Your Taxes Organized with a Few Simple Steps:  

  •      Make sure your account information is up to date

Sign into your account > Hover cursor over account avatar > Click on Dashboard > Account > Account Info & Payout Preferences

Please confirm all information is correct, most importantly, your name, mailing address, email, and phone number.

  •       Downloading a W-9 Form

Click Here to download a blank W-9 Form directly from the IRS.  

  •       Filling out Your W-9

You must first fill out and sign and submit the W-9 form. Form must be exported/scanned into a digital file format, preferably .pdf, but we also accept .jpg and .png.

Note: Attachments that exceed 2MB in size cannot be accepted

  •        Uploading Your W-9

Once you have filled-out, signed, and digitized (.pdf, .jpg, or .png) your W-9 form, it is time to upload it on your Taxes page.

To navigate to your Taxes page, Sign into your account > Hover cursor over account avatar > Click on Dashboard > Account > Taxes

  •        Click on Choose a file to upload your filled W-9
  •        Find your W-9 and click Open
  •        Your W-9 will upload
  •        Uploaded W-9 will save under YOUR CURRENT W-9 TAX FORM

If you have any further questions outside of this document, please contact your legal and/or tax advisor for further assistance.

 

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